Workflow Automation Use Cases

Entertainment Disclosures & Exceptions

Challenge

Provide a simple, convenient way for executives and staff to report on gifting and entertainment activities in order to mitigate potential non-compliance risk and cultivate a healthy, open culture.

Solution

• Easy-to-use online self-service forms allow employees to submit entertainment disclosures and except for review and approval by the appropriate stakeholders.
• Forms can be built in TAP with embedded business logic, dropdown fields and other features, to meet the required process.
• Workflow, including specification of stakeholders and notifications, is completely configurable.
• Once submitted, requests are automatically routed to proper stakeholders/managers for review.
• Approval or denial notifications can be automatically generated and sent to requesters.
• A secure Cloud-based archive of workflows and all documentation provides for detailed compliance/auditing.

Benefits

• Far better visibility into gift and entertainment disclosures throughout the organization.
• Much better equipped to uncover risks and rectify issues before they can escalate.
• Tracking gift and entertainment activities in a central system provides the granularity needed to easily document compliance to regulators and authorities.
• Adjustable approval/escalation thresholds speed the resolution of routine matters, and flag questionable situations for closer scrutiny.
• Automation of manual processes – including logging, processing and resolution of exceptions and disclosures – drives significant ROI.
• Reporting dashboard and analysis features make it possible to quickly uncover high-risk behaviors, trends or problem employees.