Finance and Administration

Workflow Automation Use Cases

Explore examples of how TAP increases transaction speeds, drives greater efficiency and increases compliance, security, and client satisfaction.

Finance and Administration

Finance and Administration
Value-Added Tax (VAT) Return Submission
Develop a workflow for European Union users to calculate VAT tax obligations.
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Data Privacy Use Cases

See how TAP Workflow Automation can help organizations stay compliant with new regulations regarding personal data.

Value-Added Tax (VAT) Return Submission

Challenge

Develop a workflow for European Union users to calculate VAT tax obligations.

Solution

  • Self-service forms can be easily designed using the TAP UI to allow clients to submit the right information for VAT calculation.
  • Workflows are customizable to meet exact business demands, no matter how complex.
  • The client’s VAT is calculated internally, and routed through appropriate internal gatekeepers for review and approval.
  • Upon final internal approval, the client can be automatically notified of their VAT obligations.
  • All workflow records, assets and documents are centrally stored in a secure Cloud repository.

Benefits

  • Automatic notifications and alerts keep processes moving forward, and allow at-a-glance review of project status and deadlines.
  • Centralized, easy-to-read dashboards optimize billable time and identify inefficiencies.
  • Centralized secure archiving of all workflows, histories, assets and documents ensures compliance and headache-free audits.
  • Expedited, error-free processes drive improved client service and satisfaction levels.
  • E-signature integration standardizes secure approvals.
Finance and Administration
Claims Reimbursement
Automate employee insurance reimbursement claims forms and processes.
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Data Privacy Use Cases

See how TAP Workflow Automation can help organizations stay compliant with new regulations regarding personal data.

Claims Reimbursement

Challenge

Automate employee insurance reimbursement claims forms and processes.

Solution

  • Self-service forms for various claims, such as medical expenses, can be easily designed using the TAP UI for use by employees or HR staff.
  • Forms contain embedded business logic and standardize claims process so initial information capture is complete and error-free.
  • Workflows can route claims to proper internal stakeholders for review, as well as integrating with third-party coverage providers.
  • Workflow are customizable to exact enterprise needs, no matter how complex or simple.
  • Claims notifications and approvals can be automatically sent to employees.
  • All workflow records, assets and documents are centrally stored in a secure Cloud repository.

Benefits

  • Automation of labor-intensive processes delivers huge efficiencies and savings for the organization.
  • Accurate claims processing reduces risks and costs, while adding audit protection as TAP automatically archives all workflows, documents and records in secure Cloud-based storage.
  • Centralized, easy-to-read dashboards identify inefficiencies.
  • Automatic notifications and alerts keep processes moving forward, and allow at-a-glance governance.
  • Accelerated and error-free processes drive improved employee morale.
  • E-signature integration standardizes secure approvals.
Finance and Administration
Employee Tax Return Paperwork
Automate workflows for processing employee tax return forms and paperwork.
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Data Privacy Use Cases

See how TAP Workflow Automation can help organizations stay compliant with new regulations regarding personal data.

Employee Tax Return Paperwork

Challenge

Automate workflows for processing employee tax return forms and paperwork.

Solution

  • Self-service tax forms can be easily designed using the TAP UI, as needed.
  • Forms can be automatically populated with data as they’re completed, or populated from other form and database sources.
  • Workflows allow employees to process returns or obtain all documentation from employers (e.g. tax certificates, fringe benefits reports, pay slips).
  • Easily customizable to meet exact enterprise needs, no matter how complex or simple.
  • Workflows can be integrated with enterprise payroll systems to ensure correct tax withholdings have been paid to tax authorities.
  • PDF version of watermarked tax returns can be sent along with estimate vouchers, filing instructions; manual or e-signatures can be requested and, once provided, trigger filing of the return.
  • All workflow records, assets and documents are centrally stored in a secure Cloud repository.

Benefits

  • Automation of labor-intensive processes delivers massive efficiencies and savings for the organization.
  • Centralized, easy-to-read dashboards optimize billable time and identify inefficiencies.
  • Automatic notifications and alerts keep processes moving forward, and allow at-a-glance review of status and deadlines.
  • Centralized secure archiving of all workflows, histories, assets and documents ensures compliance and headache-free audits.
  • Accelerated and error-free processes drive improved employee morale.
  • E-signature integration standardizes secure approvals.
Finance and Administration
Investment Form
Devise a workflow used to submit and process potential new investment opportunities of varying types and va...
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Data Privacy Use Cases

See how TAP Workflow Automation can help organizations stay compliant with new regulations regarding personal data.

Investment Form

Challenge

Devise a workflow used to submit and process potential new investment opportunities of varying types and values.

Solution

  • Submissions are made via standardized self-service online forms which can incorporate detailed autofill fields, etc., to navigate user through completion and submission of even complex information.
  • If the investment amount required is below a certain value, the form workflow auto‐approves it.
  • If the amount is above the threshold, then the opportunity is sent for review.
  • Other parameters (type of investment, location, etc.) can be defined to trigger auto-approval or review.
  • The number of reviewers depends on the type and value of the investment.
  • Notifications alert the submitter to request status at any defined stages.

Benefits

  • Allows expedited investment process, including streamlining of mid- and back-office operations.
  • Generates secure workflow audit record for transparency and governance purposes.
  • E-signature integration standardizes secure approvals.
Finance and Administration
CapEx Requests
Develop a workflow to handle capital expenditure requests.
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Data Privacy Use Cases

See how TAP Workflow Automation can help organizations stay compliant with new regulations regarding personal data.

CapEx Requests

Challenge

Develop a workflow to handle capital expenditure requests.

Solution

  • Self-service form(s) allows the user to submit a new request for funding for a capital expenditure project.
  • Forms can be as simple or complex as necessary to capture all salient information, and may include Google spreadsheet/calculator (or other feature) embedding.
  • The request is automatically routed to the CFO and relevant stakeholders for review, and they can approve, reject, or ask for additional information.
  • Requests can be routed sequentially through approval chains, with notifications to update chain members of request status.
  • Notifications also alert the submitter about CapEx request status at defined stages.

Benefits

  • Expedites the CapEx request-and-review process and reduces time burdens on senior management.
  • Generates secure workflow audit record for transparency and governance purposes.
  • E-signature integration standardizes secure approvals.
Finance and Administration
Shareholder Agreement
Developing a shareholder request and approval process capable of dealing with multiple shareholder types.
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Data Privacy Use Cases

See how TAP Workflow Automation can help organizations stay compliant with new regulations regarding personal data.

Shareholder Agreement

Challenge

Developing a shareholder request and approval process capable of dealing with multiple shareholder types.

Solution

A workflow that expedites review, approval, and fulfillment for all participants:

  • A company CFO kicks off the process, in this case, by using an online form to submit a request for a new shareholder agreement.
  • He/she populates the form with all relevant details about the prospective shareholder.
  • That form is then routed to the prospective shareholder for their review and approval.
  • Once they’ve approved the form, they are automatically sent an authorized Shareholder Agreement that can be one of several types, depending on the type of shareholder.

Benefits

  • In banking and finance, there are countless workflows like this that are conducted daily, so the cumulative cost and time savings to an organization can be enormous.
  • Automating the process delivers a better, faster customer experience for the shareholder.
  • E-signature integration can standardize secure approvals.
  • Transaction records and auditing trails are automatically saved to a safe location, ensuring compliance and security.
  • Chance of mistakes or delays is minimized, as well as recordkeeping and compliance concerns.
  • Manual processes for handling these kinds of tasks swallow up vast amounts of staff time; people often use different methods of signature, too, which only adds to the paperwork wrangling necessary.
Finance and Administration
Lost Checks
Build a workflow employees can use to claim lost/damaged checks for reimbursements or payroll.
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Data Privacy Use Cases

See how TAP Workflow Automation can help organizations stay compliant with new regulations regarding personal data.

Lost Checks

Challenge

A workflow which employees can use to claim lost/damaged checks for reimbursements or payroll.

Solution

A workflow that expedites review, approval, and fulfillment for all participants:

  • A self-service online form allows the employee to submit their request, after providing requisite information.
  • Accounting/Payroll department(s) can be automatically alerted to cancel payment on previous (lost) check and to issue replacement.
  • Notifications can ping the employee that his/her request has been received, approved, and/or that a new check has been cut.

Benefits

  • Automates a process that can be surprisingly common and time-consuming, especially in larger enterprises.
  • Ensures quick cancellation of lost (or possibly stolen) checks.
  • E-signature integration standardizes secure approvals.
Finance and Administration
New Partner Onboarding
Design a workflow for an HR/Finance team to onboard new partners that sign on with their company.
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Data Privacy Use Cases

See how TAP Workflow Automation can help organizations stay compliant with new regulations regarding personal data.

New Partner Onboarding

Challenge

Design a workflow for an HR/Finance team to onboard new partners that sign on with their company.

Solution

  • A workflow that expedites review, approval, and fulfillment for all participants.
  • Using a self-service online form, the submitter provides the basic information of the new partner.
  • The new partner automatically receives a host of different due diligence checklists to complete before they can be registered as an official partner of the company.
  • Checklists can then be routed for review/approval to the proper parties.

Benefits

  • Automating the process delivers an error-free process and faster response to applicants.
  • Standardization of forms and workflow enables consistency across all similar situations.
  • E-signature integration standardizes secure approvals.

Accelerate your enterprise.

Transform your processes with best-in-class workflow automation.