Data Privacy

Workflow Automation Use Cases

See how TAP Workflow Automation can help organizations stay compliant with new regulations regarding personal data.

Data Privacy

Data Privacy
CCPA Vendor Onboarding
Vendor compliance is a critical component of security and privacy compliance.
Explore

Data Privacy Use Cases

See how TAP Workflow Automation can help organizations stay compliant with new regulations regarding personal data.

CCPA Vendor Onboarding

Vendor compliance is a critical component of security and privacy compliance. TAP Workflow Automation can seamlessly integrate sourcing and procurement activities with security and privacy review to ensure Privacy-By-Design.

Challenge

Design and launch online forms and workflows for vendors to easily complete to streamline onboarding and ensure compliance with any and all data privacy regulations.

Solution

  • Design and launch an easy to use vendor onboarding form that tracks, triages, and automates vendor onboarding requests.
  • Workflows and forms can be easily created in TAP drag-and-drop UI, specifying routing, stakeholders and notifications at every stage.
  • Ensure that your company’s data governance standards are applied throughout the requests, from initial screening through audit trail capabilities.
  • Workflows can be modified or updated on the fly, a crucial factor in staying compliant with ever-evolving rules and regulations.

Benefits

  • Using a single database and environment brings standardization and centralization, with ready-made security and compliance.
  • Documents and files that are relevant to each collaboration are centralized in one repository, not scattered with poor version control.
  • All collaborators involved at the correct time and in authoritative sequence.
  • Processes repeat correctly every time, in standardized way, no matter how complicated.
  • Far higher security for sensitive processes that cross-organizational lines.
  • Central dashboard provides superior monitoring and governance of all sourcing processes.
Data Privacy
Do Not Sell Request
Automating the processing of consumer requests to opt-out of sale of PI to third parties.
Explore

Data Privacy Use Cases

See how TAP Workflow Automation can help organizations stay compliant with new regulations regarding personal data.

Do Not Sell Request

Under the CCPA, consumers have the right to opt out of the sale of PI to third parties. This workflow makes it easy for consumers to opt out and easy for companies to stay compliant.

Challenge

Build a public-facing workflow that couldn’t be simpler for the consumer, and keeps your company compliant by tracking, managing, and auditing requests. Each “opt-out” lasts for 12 months, so make sure your workflow can handle automated follow-up notifications at scale.

Solution

  • Workflow, including specification of stakeholders and notifications, is completely configurable.
  • Forms can be built in TAP with embedded business logic, dropdown fields and other features, customizable by type of personal information or other specifics.
  • Consumers can access the request from the company site, and their experience is so on brand that they do not realize they are using third party software.
  • Once submitted, requests are automatically routed to proper stakeholders/managers for review.
  • Internal SLAs are built into the form, and after 12 months the requests are automatically reviewed.
  • Approval or denial notifications can be automatically generated and sent to requesters and/or contractors.

Benefits

  • “Privacy By Design” ensures that companies are compliant without need of additional management or manpower.
  • Diverse teams can complete their due diligence work-streams in parallel, and are also given opportunities for collaboration.
  • Intakes are submitted, processed, and screened with far greater speed and minimized errors, delays and costs.
  • Forms are branded to have the same look and feel as the company website for the best end user experience.
  • Central dashboard provides superior monitoring and governance of all sourcing processes.
  • Automatic centralized archiving of workflow data and assets provides for detailed recordkeeping and review.

ROI

  • Mandated responses to potentially large volumes of requests can be done with maximum cost-efficiency.
  • Penalty avoidance: Showing compliance with CCPA not only shows consumers you care; failure to do so can become ruinously expensive.
  • Learn more about CCPA penalties you can avoid at our CCPA Resources FAQ.

Accelerate your enterprise.

Transform your processes with best-in-class workflow automation.