Data Privacy

Workflow Automation Use Cases

See how TAP Workflow Automation can help organizations stay compliant with new regulations regarding personal data.

Data Privacy

Data Privacy
Vendor Onboarding with Privacy Review (KPL)
Vendor compliance is a critical component of security and privacy compliance. TAP Workflow Automation can s...
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Data Privacy Use Cases

See how TAP Workflow Automation can help organizations stay compliant with new regulations regarding personal data.

Vendor Onboarding with Privacy Review (KPL)

Vendor compliance is a critical component of security and privacy compliance. TAP Workflow Automation can seamlessly integrate sourcing and procurement activities with security and privacy review to ensure Privacy-By-Design.

Challenge

Design and launch online forms and workflows vendors can easily complete in order to streamline onboarding and ensure compliance with any and all data privacy regulations.

Solution

  • Design and launch an easy to use vendor onboarding form that tracks, triages, and automates vendor onboarding requests.
  • Workflows and forms can be easily created in TAP drag-and-drop UI, specifying routing, stakeholders, and notifications at every stage.
  • Ensure that your company’s data governance standards are applied throughout the requests, from initial screening through audit trail capabilities.
  • Workflows can be modified or updated on the fly, a crucial factor in staying compliant with ever-evolving rules and regulations.

Benefits

  • Using a single database and environment brings standardization and centralization, with ready-made security and compliance.
  • Documents and files that are relevant to each collaboration are centralized in one repository, not scattered with poor version control.
  • All collaborators involved at the correct time and in authoritative sequence.
  • Processes repeat correctly every time, in standardized way, no matter how complicated.
  • Far higher security for sensitive processes that cross organizational lines.
  • Central dashboard provides superior monitoring and governance of all sourcing processes.

ROI

  • Detail quantified ROI in terms of savings, work hours, execution times, etc.
Data Privacy
Data Inventory and Recertification Request (KPL)
GDPR Article 30 requires companies produce records of processing activities to prove compliance to regulato...
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Data Privacy Use Cases

See how TAP Workflow Automation can help organizations stay compliant with new regulations regarding personal data.

Data Inventory and Recertification Request (KPL)

GDPR Article 30 requires companies produce records of processing activities to prove compliance to regulators. With TAP Workflow Automation, it’s easy to compile this information through parallel workstreams that operate at automated and approved intervals.

Challenge

Organize and orchestrate a process by which data from SMEs, legal review, and inquiry is tracked, compiled, and bundled, ensuring compliance with GDPR Article 30 and guaranteeing recertification.

Solution

  • Self-service online forms are easily deployed and contain embedded business logic that maps exactly to your business practice (or responds to the call for a new business practice).
  • Keep it on brand by employing a solution that can deliver styles straight from your playbook, from intake forms to automated emails and “thank you” notifications.
  • Process transparency can be enabled, if desired, to allow greater visibility and collaboration for all parties.
  • Centralization eliminates redundancies in documentation and data.
  • Ensure that your company’s data governance standards are applied throughout the requests, from initial screening through audit trail capabilities.
  • Workflows can be modified or updated on the fly, a crucial factor in staying compliant with ever-evolving rules and regulations.

Benefits

  • Using a single database and environment brings standardization and centralization, with ready-made security and compliance.
  • Documents and files that are relevant to each collaboration are centralized in one repository, not scattered with poor version control.
  • All collaborators involved at the correct time and in authoritative sequence.
  • Far higher security for sensitive processes that cross-organizational lines.
  • Central dashboard provides superior monitoring and governance of all sourcing processes.
  • Stylized and on-brand intake forms keep your customers in your brand experience at all times.

ROI

  • Detail quantified ROI in terms of savings, work hours, execution times, etc.
Data Privacy
Data Subject Access Requests
The CCPA and the similar state-by-state regulations that are following ensure that consumers have a stronge...
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Data Privacy Use Cases

See how TAP Workflow Automation can help organizations stay compliant with new regulations regarding personal data.

Data Subject Access Requests

The CCPA and the similar state-by-state regulations that are following ensure that consumers have a stronger grip on their own data. In order to grant consumers easy access to the data collected by an enterprise (without driving said enterprise nuts), TAP Workflow Automation can be used to implement processes to automatically screen, triage, and complete such requests.

Challenge

Design and launch a single form that can handle any and every CCPA-or-copycat mandated consumer request, simultaneously ensuring compliance through automation and auditability.

Solution

  • Design and launch an easy to use customer facing form that tracks, triages, and automates consumer requests mandated by the upcoming regulations.
  • Keep it on brand by employing a solution that can deliver styles straight from your playbook, from intake forms to automated emails and “thank you” notifications.
  • Ensure follow up on your “follow ups.” If a request requires follow up within a specific time-frame, build in time-based escalations to keep yourself compliant and your customer satisfied.
  • Workflows and forms can be easily created in TAP drag-and-drop UI, specifying routing, stakeholders and notifications at every stage.
  • Ensure that your company’s data governance standards are applied throughout the requests, from initial screening through audit trail capabilities.
  • Workflows can be modified or updated on the fly, a crucial factor in staying compliant with ever-evolving rules and regulations.

Benefits

  • Using a single database and environment brings standardization and centralization, with ready-made security and compliance.
  • Documents and files that are relevant to each collaboration are centralized in one repository, not scattered with poor version control.
  • Stylized and on-brand intake forms keep your customers in your brand experience at all times.
  • All collaborators involved at the correct time and in authoritative sequence.
  • Processes repeat correctly every time, no matter how complicated.
  • Far higher security for sensitive processes that cross-organizational lines.
  • Central dashboard provides superior monitoring and governance of all sourcing processes.

ROI

  • Mandated responses to potentially large volumes of requests can be done with maximum cost- and resource - efficiency.
  • Penalty avoidance: Demonstrating compliance with CCPA not only shows consumers you care, but failure to do so can become ruinously expensive.
  • Learn more about CCPA penalties you can avoid at our CCPA Resources FAQ.
Data Privacy
CCPA Vendor Onboarding
Vendor compliance is a critical component of security and privacy compliance.
Explore

Data Privacy Use Cases

See how TAP Workflow Automation can help organizations stay compliant with new regulations regarding personal data.

CCPA Vendor Onboarding

Vendor compliance is a critical component of security and privacy compliance. TAP Workflow Automation can seamlessly integrate sourcing and procurement activities with security and privacy review to ensure Privacy-By-Design.

Challenge

Design and launch online forms and workflows for vendors to easily complete to streamline onboarding and ensure compliance with any and all data privacy regulations.

Solution

  • Design and launch an easy to use vendor onboarding form that tracks, triages, and automates vendor onboarding requests.
  • Workflows and forms can be easily created in TAP drag-and-drop UI, specifying routing, stakeholders and notifications at every stage.
  • Ensure that your company’s data governance standards are applied throughout the requests, from initial screening through audit trail capabilities.
  • Workflows can be modified or updated on the fly, a crucial factor in staying compliant with ever-evolving rules and regulations.

Benefits

  • Using a single database and environment brings standardization and centralization, with ready-made security and compliance.
  • Documents and files that are relevant to each collaboration are centralized in one repository, not scattered with poor version control.
  • All collaborators involved at the correct time and in authoritative sequence.
  • Processes repeat correctly every time, in standardized way, no matter how complicated.
  • Far higher security for sensitive processes that cross-organizational lines.
  • Central dashboard provides superior monitoring and governance of all sourcing processes.
Data Privacy
Do Not Sell Request
Automating the processing of consumer requests to opt-out of sale of PI to third parties.
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Data Privacy Use Cases

See how TAP Workflow Automation can help organizations stay compliant with new regulations regarding personal data.

Do Not Sell Request

Under the CCPA, consumers have the right to opt out of the sale of PI to third parties. This workflow makes it easy for consumers to opt out and easy for companies to stay compliant.

Challenge

Build a public-facing workflow that couldn’t be simpler for the consumer, and keeps your company compliant by tracking, managing, and auditing requests. Each “opt-out” lasts for 12 months, so make sure your workflow can handle automated follow-up notifications at scale.

Solution

  • Workflow, including specification of stakeholders and notifications, is completely configurable.
  • Forms can be built in TAP with embedded business logic, dropdown fields and other features, customizable by type of personal information or other specifics.
  • Consumers can access the request from the company site, and their experience is so on brand that they do not realize they are using third party software.
  • Once submitted, requests are automatically routed to proper stakeholders/managers for review.
  • Internal SLAs are built into the form, and after 12 months the requests are automatically reviewed.
  • Approval or denial notifications can be automatically generated and sent to requesters and/or contractors.

Benefits

  • “Privacy By Design” ensures that companies are compliant without need of additional management or manpower.
  • Diverse teams can complete their due diligence work-streams in parallel, and are also given opportunities for collaboration.
  • Intakes are submitted, processed, and screened with far greater speed and minimized errors, delays and costs.
  • Forms are branded to have the same look and feel as the company website for the best end user experience.
  • Central dashboard provides superior monitoring and governance of all sourcing processes.
  • Automatic centralized archiving of workflow data and assets provides for detailed recordkeeping and review.

ROI

  • Mandated responses to potentially large volumes of requests can be done with maximum cost-efficiency.
  • Penalty avoidance: Showing compliance with CCPA not only shows consumers you care; failure to do so can become ruinously expensive.
  • Learn more about CCPA penalties you can avoid at our CCPA Resources FAQ.

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