TeamConnect features automate industry best practices

Mitratech’s TeamConnect Legal Suite provides the legal department’s key players with unique features to better implement business strategies, control costs, and improve performance.  From General Counsel to attorneys, paralegals and administrative staff, your legal team will improve service excellence and deliver measurable results using TeamConnect.

• Matter Management
• Collaborative Spend Management
• Electronic Invoicing
• Vendor Management
• Financial & Cost Management
• Executive Dashboard
• Entity Management
• Records Management

Matter Management

• Dispute and issue manager offers sophisticated management of and integration between litigated and non-litigated matters.
• Role-based homepages serve as the gateway to all your critical information according to departmental roles and responsibilities.
• Easy matter creation and assignment allows you to open, assign, and organize new matters using wizards and templates.
• Matter status history provides a comprehensive history of matter-related information using audit rules.
• Alerts & notifications are automatically triggered when matters, events, or processes require your attention.
• Centralized contact information provides easy access to information on attorney assignments, skill inventory, billing rates, associated documents, and relationships to other contacts or matters.
• Document manager creates an on-line library of all work products.  TeamConnect automatically links documents to events, contacts, parties, staff, matters, offices, or any other specified object.  Document management capabilities also include versioning, check in/check out, searching, and filtering.
• Robust calendaring keeps track of every appointment, due date, meeting, and event.
• Relationship manager provides comprehensive cross-referencing among matters, parties, staff, tasks, events, budgets, invoices, and documents.
• Electronic advice and counsel serves as a knowledge library of legal advice provided to the organization.
• Search across matters allows you to view data by law firm, business unit, matter type, or any other specified criteria.
• Sophisticated rule engine provides out of the box business rules as well as the ability to configure new rules, in-house, through the Graphical User Interface (GUI).
• Security restrictions limit information access based on roles, responsibilities, and other selected criteria to keep confidential information private. 
• Data integration leverages data from multiple systems and eliminates duplication of work effort.

Back to top

Collaborative Spend Management

Electronic Invoicing

• Single platform solution for electronic invoicing, matter management, and financial & cost management eliminates the need to switch between applications, reduces deployment and maintenance costs, and eliminates duplication of work effort.
• Invoice review & workflow automatically routes invoices for approval and payment submission according to specified guidelines, authority levels, and allocated approval times.
• Assessment tools enable you to consistently evaluate matters of similar type to determine costs.
• Vendor-friendly connection allows law firms to submit invoices without software installation.  Intuitive interfaces allow outside counsel to easily submit and track invoices through a hosted application outside your firewall.
• Complimentary electronic invoice submission for law firms ensures that you do not receive hidden charge-backs for expenses related to electronic invoice submission.  There is no cost to law firms to submit invoices electronically. 
• Secure, collaborative workspace facilitates receiving, managing, and validating legal invoices.
• Automatic validations review invoices for formatting errors, missing fields, duplicate entries, billing guideline exceptions, and immediately notify vendors for resubmission.  Automatic validations also check for approved vendors, timekeepers, and rates.
• Auto-adjust automatically adjusts non-compliant items such as charge rates and unauthorized expenses.
• Manual adjustments can also be made at the header, line item, or fee/expense levels.  Adjustments can be made by percentages, amounts, or to a total new amount. Bulk adjustments can be made across all line items.
• Billing guideline enforcement sends automatic notifications of non-compliant invoices and marks them with warnings at both the invoice and line item levels.
• Approval limits can be defined for individual users, with specifications as to when invoices should be escalated.
• Flexible search views allow you to define searches for line items.
• Audit trails maintain complete histories of all modifications to invoice data, including: approvals, reviews, and rejections.
• 100% paperless billing accepts electronic invoices in LEDES 1998b and 2000 formats, as well as manual entries.
• Flexible task codes support UTBMS codes, as well as expense, activity, and custom codes.
• Invoice attachments link physical copies of the invoice to the electronic form along with expense receipts for easy review and approval.

Back to top

Vendor Management

• Financial and performance reports deliver critical information on outside counsel costs, law firm performance, win-loss ratio, and other aspects of the vendor-client relationship.
• Collaboration tools allow outside counsel to contribute directly to your matter information, create documents and reports, share documents securely, and track events. 
• Vendor profiles provide information on outside counsel performance, negotiated rates, location, current assignments, practice area, and expertise. 
• Outside counsel performance measurement provides information on past performance and legal fees to ensure consistently retaining the most effective vendor while containing costs.
• Integrated search engine facilitates finding the right outside counsel firm for your criteria.
• Relationship and agreement management tools allow you manage the vendor review process, associate agreements with vendor profiles, and ensure a healthy relationship.
• Easy counsel assignment allows you to enter and assign outside counsel firms, associated attorneys, and timekeepers to individual matters.  Inactive firms and attorneys are maintained within the matter for reference and reporting.

Back to top

Financial & Cost Management

• Budget enforcement allows you to set matter budgets at the matter and vendor level, view budget v. actual, limit approval of expenditures, and receive alerts during invoice review.
• Budget periods allow you to create monthly, quarterly, and annual budgets according to your company’s accounting calendar.
• Legal spend summaries roll up departmental matter budgets for an overall view of expenditure.
• Legal spend monitoring tools allow you to view cost allocations between and among business units and monitor spend as it relates to services or liability exposure.
• Multi-currency capabilities facilitate financial tracking and management on an international scale, with the ability to view invoices in a currency other than the original submitted currency.
• Budget history provides a comprehensive version history for each budget, with the ability to compare expenditures against the current budget.
• Forecasting tools estimate legal spend by company, department, practice area, geography, period, and more.
• Integrations with corporate Accounts Payable Systems trigger payment requests for approved invoices and manage check amount, date, and number in TeamConnect Legal matter management.

Back to top

Executive Dashboard, Reporting, and Business Intelligence

• Business analytics and dashboards deliver actionable information, in real time, with the ability to drill down to specifics.  Vital matter, risk and exposure metrics are available on dashboards and reports including:
• Top 10 Matters
• Top 25 Outside Counsel Spending
• Budget Summary
• Invoice Summary
• Settlement Report
• Spending by Matter Category
• Matter Progress
• Matter Count
• Financial and performance reports deliver critical information on areas of risk, internal resources, outside counsel costs, law firm performance, and other aspects of the vendor-client financial relationship.
• Report generator instantly delivers customized documents incorporating data from TeamConnect’s central data repository and across databases to produce management, financial, operational, and ad-hoc reports.

Back to top

Entity Management

• Dashboards and reporting capabilities provide a holistic view of your governance operations to alert key people and departments, such as: general counsel, outside counsel, tax and finance departments, legal secretaries, and paralegals, on matters and shareholder concerns that require immediate attention.
• Sophisticated tracking and management tools allow you to track key entity information, events, tax filings, annual reports, and capitalization information for each series of stock.
• Records manager maintains information on minute books, ownership records, and other critical information related to your corporate entities.
• Alerts & notifications keep you informed of important dates for reports, meetings, and filings.
• Validations and pre-defined controls ensure that your records are accurate, protected, indexed, current, complete, and compliant.
• Integrated calendaring helps coordinate board and committee meetings easily.
• Automated workflows improve response times and enhance communication with your board of directors, senior management, and shareholders.
• Advanced searching capabilities allow you to retrieve records quickly and easily, and with accurate matter content, from one centralized location.
• Centralized data repository documents and tracks responses to shareholder inquiries.
• Enterprise-wide collaboration tools enhance communication with counsel, finance groups, directors, and senior officers to share information and eliminate redundancies in work effort.

Back to top

Records Management 

• Records administrator enforces compliance with established corporate and RIM policies.
• Automatic declaration ensures that you consistently declare records according to policies and regulations.
• Location manager stores information on the location, accessibility, and content of physical records.
• Circulation manager tracks and manages information on requests, transportation and logistics, and check in/check out.
• Powerful search capabilities quickly locate the right records to support strategic decision-making.
• Alerts and notifications inform users to specified events such as retention periods and disposition rules.
• Report generator develops compliance reports quickly, easily, and with accurate matter content.
• Security features protect records against unauthorized access to ensure the confidentiality and privacy of information.

Back to top